🌟 Gear Tracking for Dolibarr

The Gear Tracking for Dolibarr module is a complete solution that allows you to manage and monitor all company vehicles, trucks, machines, and equipment directly inside Dolibarr. It centralizes all essential information: insurance, technical inspections, repairs, fuel consumption, spare parts, and financial summaries, while providing automated alerts to avoid missed deadlines.

This module is ideal for companies in construction, transport, logistics, industry, hospitality, or any organization operating a fleet of machines and vehicles.

✔ 1. Complete Fleet Management

A dedicated interface allows you to add and browse each vehicle or machine:

• Registration number

• Owner (Dolibarr third party)

• Driver

• Insurance date

• Technical inspection date

• Automatic alerts for expired insurance or inspection

Built-in filters help you find any asset in seconds.

✔ 2. Detailed Profile for Each Machine

Each unit has its own record with organized tabs:

Tab 1 – General Information

• Registration number

• Driver

• Owner

• Last insurance

• Last technical inspection

✔ 3. Insurance Management

The "Insurance" tab lets you record:

• Insurance company

• Amount

• Policy number

• Linked supplier invoice

• Start and end dates

• Attached documents (PDF, images, Word files…)

✔ 4. Technical Inspection Management

The "Inspections" tab tracks:

• Technical inspection center

• Inspection result

• Inspection date

• Next scheduled inspection

• Cost of the inspection

• Supplier invoice

✔ 5. Repair Management

The "Repairs" tab includes:

• Repair description

• Amount

• Responsible employee

• Company or workshop performing the work

• Status (in progress / completed)

• Spare parts used:

  • Reference

  • Material

  • Quantity

  • Linked warehouse

You can also create a supplier invoice directly from the repair.

✔ 6. Fuel Consumption Tracking

The "Fuel Consumption" tab allows you to manage:

• Fuel product

• Linked purchase order

• Supplier invoice

• Driver responsible

• Liters consumed

• Total amount

• Date of refueling

✔ 7. Consolidated Data Summary

A dedicated page provides a global financial overview for each vehicle:

• Total repair cost

• Total travel expenses

• Total fuel consumption

• Other charges

• Final balance

This makes it easy to analyze the operational cost of your fleet.

✔ 8. Integrated With Dolibarr Expense Reports

When creating an expense report, a new field appears:

“Vehicle / Registration Number”

This allows you to link the expense to:

• a specific vehicle

• a driver

• a project

Ensuring perfect cost traceability.

✔ 9. Configuration & Smart Alerts

The module includes advanced settings:

Custom Categories

• Fuel category

• Inspection center category

Automatic Alerts

Triggers X days before the end of:

• insurance

• technical inspection

Alerts appear prominently at the top of the vehicle list.

🎯 Key Benefits of the Module

• Full centralization of all vehicle and equipment information

• Automatic alerts to avoid expired inspections and insurance

• Complete operational cost tracking

• Repair and spare-parts history

• Integrated fuel management

• Global cost analysis through the summary table

• Native integration with Dolibarr expense reports

• Modern, intuitive interface
  
  
  

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